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Graduate Programs

Graduate programs must check with their respective Dean’s Office for their Faculty’s internal nomination deadline. Internal nomination deadlines are normally several weeks before the Faculty of Graduate and Postdoctoral Studies deadline. Each graduate program nomination must include the following:

• Application form filled out by the student

• All undergraduate and graduate transcripts

  • �������� transcript: The ”Academic History” document requested from your graduate program.�� Official transcripts ordered from Enrollment Services are also acceptable.�� SSC grade summary page is not acceptable.

  • Other transcripts: Official transcripts are required for any undergraduate and/or graduate study from institutions other than ��������.

  • Transcripts must be complete and up to date – issued in Fall 2024 if currently registered, or after the last term completed if not currently registered.

• Copy of External Examiner’s report on doctoral dissertation��(for PhD applicants only – �Ѳ����ٱ��’s applicants do not need to provide an equivalent document)
• Letter of support from thesis supervisor
• Letter of support from Department Head

Faculty Dean’s Offices

Deans review nominations submitted by their graduate programs and nominate up to two students to the Faculty of Graduate and Postdoctoral Studies, one for the �Ѳ����ٱ��’s medal and one for the doctoral medal. Each Faculty nomination must include the following:

• Cover memo with the names of the recommended students and a brief description of the Faculty’s internal review process and the rationale for ranking candidates (maximum 1 page)
• Nomination package for each student as submitted by graduate program (see section above)

Nomination materials must be submitted electronically. When you're ready to submit your nomination materials, please contact joanne.tsui@ubc.ca. We will create a shared folder in Sharepoint and provide instructions for uploading files.

The deadline for disciplinary Faculties to submit their nominations to G+PS is 4:00 pm on Friday, March 14, 2025.